Studio contracts can be assigned directly in the customer menu. There is a separate division for contracts at the bottom in the customer menu.
A pop-up will appear if you click on the button “Assign new contract”. Then, you can choose a contract that was previously created.
Additionally, you have the opportunity to set the start date and payment method:
Open: Means that the invoices of the contract will be displayed as 'open invoices' on the due date in the invoice overview. In this case, you have to manually change the invoice to paid as soon as you have received the money.
Bank transfer: Means that invoices on the due date will be stated as an already paid in the invoice overview. This is useful, if you can be sure that the transfer will be withdrawn certainly.
SEPA: During the creating process of a contract you are not able to choose SEPA. However, you will be able to do, if you assign a contract to a single customer. Beforehand, you need to deposit bank details and a SEPA mandate to the customer profile.
Preview of payments
When you select a contract template you will see a preview of the therefore generated payments:
You can edit this preview at any stage. Simply click on the tap 'Edit' - so you can adapt all settings for this template. Adjustments will be made for this customer only. The general templates will remain unaffected by the changes.
Then click on the button 'Continue'. If you click on 'Assign contract' the contract will be assigned to the customer.
Notification in customer profile
The new assigned contract will be shown in the contract division in the customer profile:
From now on the customer can be checked-in for all chosen activities with the contract.
Invoices of contract
All invoices will be created with the status “Planned” in the invoice overview (click on 'Edit customer' in the customer profile and then on 'Show Invoices'). As soon as the due date is achieved invoices will receive an invoice number and will become an actual invoice.
If you choose a future date in the time period filter in the invoice overview you will see all planned invoices:
You can edit future invoices or set them due immediately. Simply click on the three dots on the right-hand side.